Data Policy Statement
As the Diplomacy On the Menu Organizational Committee, we value the protection of personal data. The processing of personal data, such as the name, address, e-mail address, or telephone number of a data subject shall always be in line with the General Data Protection Regulation (GDPR), and in accordance with the country-specific data protection regulations applicable to the event. By means of this data protection declaration, our organisation would like to inform the general public of the nature, scope, and purpose of the personal data we collect, use and process. Furthermore, data subjects are informed, by means of this data protection & policy declaration, of the rights to which they are entitled.
As the controller, Diplomacy On the Menu Organizational Committee has implemented numerous technical and organisational measures to ensure the most complete protection of personal data processed through this website. For this reason, every data subject is free to transfer personal data to us via alternative means, e.g. by telephone, e-mail, online forms.
This Data Policy statement aims to cover the processing of personal data that we gather when you use our website or become our partner. You may be identified as “Personal Data” as part of this processing and we aim to explain in detail for what purposes we store personal data and why we do it.
What personal data we collect?
We collect personal data only with regard to the organization of the events.
Diplomacy On the Menu Event Committee may collect the names, addresses, phone numbers and contact details for the sake of the event organization. Our participants also have the chance to subscribe to the ECOPNET newsletter on EU subject matters. Participants of the event are deemed to have consented us to process your personal data in order to provide the benefits we promise and to carry out our general and communication activities. The data we process is limited to these purposes only.
During our event, you are deemed to have consented us that we collect the name, address, e-mail, direct phone number and any other information that may have provided us of our partners invited, as well as of the people who are accompanying them. These personal data will be kept in our database and used to contact you for further events, updates and for other relevant legitimate purposes.
You may contact us through the contact information provided to you in your invite e-communication.
Do we share & sell personal data with/to third parties?
We are not selling the personal data to third parties for commercial purposes. However, we may share your data with our business partners for the sake of further communication and storage.
We may have to share your information under certain circumstances. We reserve the right to access, read, preserve, and disclose any data as necessary to comply with law or court order; enforce or apply our partnership agreements with our partners and other agreements, or protect the rights, property, or safety of Diplomacy On the Menu Organizational Committee, our staff, service performers or others. We may also be required to disclose your personal data in response to valid requests by public authorities, including to meet national security or law enforcement requirements.
The cookies on our website are managed through the tools of our service provider wix.com Inc.
How long do we store personal data?
We only process personal data only for the period necessary to achieve the purpose of storage. Your data processed by Diplomacy On the Menu Organizational Committee is stored for a period of 10 years from the end of our legal relationship with you on our servers and/or in physical environments. As of the end of the legal relationship period, the aforementioned data is removed from our network database.
What rights do you have?
You have extensive rights with respect to the processing of your personal data, in relation to GDPR as well as other applicable legislation. As the data subject, you have the rights listed below:
Right of confirmation: Each data subject shall have the right granted by the European legislator to obtain from the controller the confirmation as to whether or not personal data concerning him or her are being processed. If a data subject wishes to avail himself of this right of confirmation, he or she may, at any time, contact our Data Protection Officer or another employee of the controller.
Right of access: Each data subject shall have the right granted by the European legislator to obtain from the controller free information about his or her personal data stored at any time and a copy of this information. Furthermore, the European directives and regulations grant the data subject access to the following information:
the purposes of the processing;
the categories of personal data concerned;
the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations;
where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;
the existence of the right to request from the controller rectification or erasure of personal data, or restriction of processing of personal data concerning the data subject, or to object to such processing;
the existence of the right to lodge a complaint with a supervisory authority;
where the personal data are not collected from the data subject, any available information as to their source;
the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) of the GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and envisaged consequences of such processing for the data subject.
As the data subject you shall have a right to obtain information as to whether personal data are transferred to a third country or to an international organisation. Where this is the case, the data subject shall have the right to be informed of the appropriate safeguards relating to the transfer.
If a data subject wishes to avail himself of this right of access, he or she may at any time contact our Data Protection Officer or another employee of the controller.
c) Right to rectification: Each data subject shall have the right granted by the European legislator to obtain from the controller without undue delay the rectification of inaccurate personal data concerning him or her. Taking into account the purposes of the processing, the data subject shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement.
If a data subject wishes to exercise this right to rectification, he or she may, at any time, contact our Data Protection Officer or another employee of the controller.
d) Right to erasure (Right to be forgotten)
Each data subject shall have the right granted by the European legislator to obtain from the controller the erasure of personal data concerning him or her without undue delay, and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies, as long as the processing is not necessary:
The personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
The data subject withdraws consent to which the processing is based according to point (a) of Article 6(1) of the GDPR, or point (a) of Article 9(2) of the GDPR, and where there is no other legal ground for the processing.
The data subject objects to the processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2) of the GDPR.
The personal data have been unlawfully processed.
The personal data must be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject.
The personal data have been collected in relation to the offer of information society services referred to in Article 8(1) of the GDPR
If one of the aforementioned reasons applies, and a data subject wishes to request the erasure of personal data stored by Diplomacy On the Menu Organizational Committee, he or she may at any time contact our Data Protection Officer at firstname.lastname@example.org or email@example.com. The Data Protection Officer of Diplomacy On the Menu or another employee shall promptly ensure that the erasure request is complied with immediately.
Where the controller has made personal data public and is obliged pursuant to Article 17(1) to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform other controllers processing the personal data that the data subject has requested erasure by such controllers of any links to, or copy or replication of, those personal data, as far as processing is not required. The Data Protection Officer or another employee will arrange the necessary measures in individual cases.
e) Right of restriction of processing: Each data subject shall have the right granted by the European legislator to obtain from the controller restriction of processing where one of the following applies:
The accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data.
The processing is unlawful and the data subject opposes the erasure of the personal data and requests instead the restriction of their use instead.
The controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims.
The data subject has objected to processing pursuant to Article 21(1) of the GDPR pending the verification whether the legitimate grounds of the controller override those of the data subject.
If one of the aforementioned conditions is met, and a data subject wishes to request the restriction of the processing of personal data stored by Diplomacy On the Menu, they may at any time contact our Data Protection Officer or another employee of the controller. The Data Protection Officer of Diplomacy On the Menu at firstname.lastname@example.org or email@example.com or another employee will arrange the restriction of the processing.
f) Right to data portability: Each data subject shall have the right granted by the European legislator, to receive the personal data concerning him or her, which was provided to a controller, in a structured, commonly used and machine-readable format. He or she shall have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, as long as the processing is based on consent pursuant to point (a) of Article 6(1) of the GDPR or point (a) of Article 9(2) of the GDPR, or on a contract pursuant to point (b) of Article 6(1) of the GDPR, and the processing is carried out by automated means, as long as the processing is not necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
Furthermore, in exercising his or her right to data portability pursuant to Article 20(1) of the GDPR, the data subject shall have the right to have personal data transmitted directly from one controller to another, where technically feasible and when doing so does not adversely affect the rights and freedoms of others.
In order to assert the right to data portability, the data subject may at any time contact the Data Protection Officer designated by Diplomacy On the Menu or another employee.
g) Right to object: Each data subject shall have the right granted by the European legislator to object, on grounds relating to his or her particular situation, at any time, to processing of personal data concerning him or her, which is based on point (e) or (f) of Article 6(1) of the GDPR. This also applies to profiling based on these provisions.
Diplomacy On the Menu shall no longer process the personal data in the event of the objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the establishment, exercise or defence of legal claims.
If Diplomacy On the Menu Organizational Committee processes personal data for direct marketing purposes, the data subject shall have the right to object at any time to processing of personal data concerning him or her for such marketing. This applies to profiling to the extent that it is related to such direct marketing. If the data subject objects to Diplomacy On the Menu Organizational Committee to the processing for direct marketing purposes, Diplomacy On the Menu will no longer process the personal data for these purposes.
In addition, the data subject has the right, on grounds relating to his or her particular situation, to object to processing of personal data concerning him or her by the Diplomacy On the Menu Organizational Committee for scientific or historical research purposes, or for statistical purposes pursuant to Article 89(1) of the GDPR, unless the processing is necessary for the performance of a task carried out for reasons of public interest.
In order to exercise the right to object, the data subject may directly contact the Data Protection Officer of Diplomacy On the Menu or another employee. In addition, the data subject is free in the context of the use of information society services, and notwithstanding Directive 2002/58/EC, to use his or her right to object by automated means using technical specifications.
h) Automated individual decision-making, including profiling: Each data subject shall have the right granted by the European legislator not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her, or similarly significantly affects him or her, as long as the decision (1) is not is necessary for entering into, or the performance of, a contract between the data subject and a data controller, or (2) is not authorised by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, or (3) is not based on the data subject’s explicit consent.
If the decision (1) is necessary for entering into, or the performance of, a contract between the data subject and a data controller, or (2) it is based on the data subject’s explicit consent, Diplomacy On the Menu Organizational Committee shall implement suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express his or her point of view and contest the decision.
If the data subject wishes to exercise the rights concerning automated individual decision-making, he or she may at any time directly contact our Data Protection Officer of Data Protection of Officer of Organizational Committee/ECOPNET or another employee of the controller.
i) Right to withdraw data protection consent: Each data subject shall have the right granted by the European legislator to withdraw his or her consent to processing of his or her personal data at any time. If the data subject wishes to exercise the right to withdraw the consent, he or she may at any time directly contact our Data Protection Officer of Organizational Committee or another employee of the controller.
Please bear in mind that legislation other than European legislation, GDPR or Member State Law, may apply in accordance with the country-specific data protection regulations applicable to Organizational Committee.
The Data Protection of Officer of Organizational Committee/ECOPNET is:
Board of ECOPNET asbl
European Cooperation and Partnership Network (ECOPNET) asbl.
Avenue Louise 65/11
Do we transfer your data internationally?
Yes. Diplomacy On the Menu Organizational Committee has partners and service providers in numerous countries, including partners from outside of European Economic Area (EEA). Therefore, our partners are deemed to have consented the transfer of their data to the countries outside the EEA. Whenever your personal information is transferred internationally, we will take appropriate steps to ensure its security and confidentiality in accordance with applicable data protection law. For more information as to how we protect your personal information please contact us via firstname.lastname@example.org or email@example.com.
Data protection provisions about the application and use of Google Analytics
On this website, the component of Google Analytics (with the anonymiser function) may be in use. Google Analytics is a web analytics service. Web analytics is the collection, gathering, and analysis of data about the behavior of visitors to websites. A web analysis service collects, inter alia, data about the website from which a person has come (the so-called referrer), which sub-pages were visited, or how often and for what duration a sub-page was viewed. Web analytics are mainly used for the optimisation of a website and in order to carry out a cost-benefit analysis of Internet advertising.
The operator of the Google Analytics component is Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, United States.
For the web analytics through Google Analytics the controller uses the application “_gat. _anonymizeIp”. By means of this application the IP address of the Internet connection of the data subject is abridged by Google and anonymised when accessing our websites from a Member State of the European Union or another Contracting State to the Agreement on the European Economic Area.
The purpose of the Google Analytics component is to analyse the traffic on our website. Google uses the collected data and information, inter alia, to evaluate the use of our website and to provide online reports, which show the activities on our websites, and to provide other services concerning the use of our Internet site for us.
Google Analytics places a cookie on the information technology system of the data subject. The definition of cookies is explained above. With the setting of the cookie, Google is enabled to analyse the use of our website. With each call-up to one of the individual pages of this Internet site, which is operated by the controller and into which a Google Analytics component was integrated, the Internet browser on the information technology system of the data subject will automatically submit data through the Google Analytics component for the purpose of online advertising and the settlement of commissions to Google. During the course of this technical procedure, the enterprise Google gains knowledge of personal information, such as the IP address of the data subject, which serves Google, inter alia, to understand the origin of visitors and clicks, and subsequently create commission settlements.
The cookie is used to store personal information, such as the access time, the location from which the access was made, and the frequency of visits of our website by the data subject. With each visit to our Internet site, such personal data, including the IP address of the Internet access used by the data subject, will be transmitted to Google in the United States of America. These personal data are stored by Google in the United States of America. Google may pass these personal data collected through the technical procedure to third parties.
The data subject may, as stated above, prevent the setting of cookies through our website at any time by means of a corresponding adjustment of the web browser used and thus permanently deny the setting of cookies. Such an adjustment to the Internet browser used would also prevent Google Analytics from setting a cookie on the information technology system of the data subject. In addition, cookies already in use by Google Analytics may be deleted at any time via a web browser or other software programs.
Further information and the applicable data protection provisions of Google may be retrieved under https://www.google.com/intl/en/policies/privacy/ and under http://www.google.com/analytics/terms/us.html. Google Analytics is further explained under the following Link https://www.google.com/analytics/. Mentioned links may be changed by Google, therefore please verify the latest links and terms.
Data protection provisions about the application and use of LinkedIn, Twitter and Instagram
Diplomacy on The Menu Organizational Committee reserves its right to amend this statement at any time with effect for the future. The amended policies and statements will be made available on our website.
This text was last revisited in: September 2021.
Name and address of the controller:
European Cooperation and Partnership Network (ECOPNET) asbl and Diplomacy on The Menu Organizational Committe.
Avenue Louise 65/11